SOP: Staff Profile Photos for Work-Related Platforms

To guide staff on how to present themselves across professional and work-adjacent platforms in a way that aligns with the company's values: approachable, thoughtful, and intentional—while still allowing room for personal style and privacy.

Applies to all staff who:

• Appear on the company website
• Represent the company in communication channels (LinkedIn, Telegram, etc.)
• Share work-related content or are publicly associated with the company

Your profile photo should make others think, “I’d trust this person to work on something important.”

This doesn’t mean boring—it just means intentional, clear, and not misleading.

Examples:

• LinkedIn
• Website bios
• Speaker profiles (events, conferences)
• External press releases or marketing material

Recommended:

• Clear, front-facing headshot
• Clean or neutral background
• Dress that reflects your professional role (business casual or formal)
• No heavy filters, party photos, or distracting elements

We recognize Telegram is a dual-purpose tool:

• Used for internal work chats
• But also for public channels and large groups where privacy matters

For Telegram, you may use:

• A professional headshot (same as LinkedIn) if you're in a work-only context
• A neutral, creative, or anonymized image (like abstract art, symbols, tasteful avatars, or ASCII art) if you're active in public groups or value privacy

✅ The key is:

• No memes, selfies, or chaotic images
• The photo should still feel intentional and not unprofessional if seen by a colleague or client

• Party shots or cropped group photos
• Heavy face-altering filters
• Images that could reflect poorly on the company or create confusion about your identity
• Memes, joke images, or unrelated pop culture figures

• We offer photo-taking support during onboarding or photo update days
• Unsure about your image? Ask HR or Comms for quick feedback
• You can update your photo at any time to reflect your growth or role changes

• Namespace: companies:chenla_agathos:departments:hr:onboarding:public
• Filename: profile_photos_sop
• Sidebar link: You can link this under the onboarding checklist or under a general section titled “This Is How We Show Up”

Yes—this is part of onboarding. New staff should know how they are expected to appear across platforms from Day 1, especially if they’ll be interacting with clients, partners, or the public.